Here are few tricks to help you write great letters of any kind. From personal to business they’ll be perfect every time.
Put thought into the paper.
Important business letters shouldn’t be written on just any note card. At the same time you probably shouldn’t write a letter of condolence on business stationery. Think about what kind of letter you’re writing and then pick the paper accordingly.
Stay alert.
When writing your letter stay focused on what you want to say and what you want to happen once the letter has been read.
Take a step back.
If while writing your letter you feel like you’re getting overwhelmed with emotion take a step back, take a break. Come back to your letter in a few hours once you’ve cleared your head and read it to make sure it says what you actually wanted it to say. Now that you’ve got a clear head you might notice a few things you’d like to change.
Get technical.
You’re computer has a spelling and grammar check for a reason. Don’t be afraid to use them. Type up a rough draft of your letter on the computer and use the grammar tools to help edit your letter. Then write out your final draft. This can be extremely helpful when writing business letters.
Produce a perfect ending.
Remember that the last things you say in the letter are the last ones the reader will read. More often than not, they’re also the things the reader remembers most about your letter. Be sure to end the letter with a positive tone, either by expressing thanks, gratitude, admiration, or affection. Whichever way you choose to end your letter be sure to end it politely.